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Minutes of a Meeting of Ellisfield Parish Council
held in the Memorial Hall on Monday 20 March 2006 at 7.30 pm
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Present
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Tim Guinness (Chairman)
Steven Gould, Peter Hopwood, Alison Swanston and Rose Taplin (Councillors)
Apologies: Caroline Cazenove
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In Attendance
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Jacqueline Matthews (Clerk)
2 members of the public
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1.
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Apologies for Absence. Caroline Cazenove
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2.
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Minutes of the Meeting held on 06 February 2006. Agreed and signed as a true record.
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3.
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Matters Arising from the Minutes (for which no relevant Agenda Item is listed below). None
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OPEN FORUM
David Richards of September expressed concern on behalf of himself and Stuart Holland, new owner of The Rest, regarding Parish Councillors looking at land opposite September with Rural Housing Enabler.
Chairman explained that the walking tour of the village with the Rural Housing Enabler was the first stage in the process of considering an affordable housing project. Once a need for more affordable housing is established, then a suitable site will need to be found, the location will need to meet planning requirements and the landowner will need to be willing to sell the land; the parish council will need to support the project and a housing association will need to be selected to build the houses.
Chairman emphasised that the objective of building further affordable housing was intended to be a positive thing for the village and such a rural housing scheme would come under the remit of Section 106 Rural Exception Housing which focuses allocation of houses to those with a close village (Ellisfield) connection.
Hannah Lacey asked if any suitable sites had been identified in the tour and Chairman replied that a number of sites, possibly suitable undeveloped land adjacent to the road, had been viewed and that we must await the Rural Housing Enabler’s report regarding suitability; the next stage would be to review his conclusions and if the Council feels they are potentially acceptable, to approach landowners to see if they are willing to sell their land for this purpose.
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4.
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To receive a report and approve any action needed on:
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i.
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Highways:
Cllr Hopwood and Clerk attended BDBC Parish Liaison Meeting where highways matters were discussed. Speeding traffic seemed to be a common concern in many parishes together with much frustration regarding the response from HCC who appear to be under-resourced to deal with the demand. Minutes to be circulated on receipt. Action: Clerk
Cllr Hopwood reported that Keith Pauw had still failed to respond to any telephone messages or emails, but someone in his office had said that the order had been placed with contractors. This had subsequently proved to be incorrect; there was, apparently, some confusion with a scheme in Axford village.
Chairman suggested Anna McNair Scott, County Councillor, to be contacted and all future correspondence copied to her.
Cycle route; new signs have been erected at the Axford Road/Green Lane crossroads;
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ii.
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Web Site: Nothing to report
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iii.
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Land and Property:
Cllr Gould reported that the upper allotments had been cleared and undergrowth cut to ground level and are due to be ploughed before the next meeting.
Chairman confirmed that Mick Frankham had declined to give access across his field for water supply pipes. The possibility of fitting pipes into large pipes that take water supply to Honeysuckle Barn was discussed. Clerk to liaise with Phil Self and Girlin Pipeworks. Action: Clerk
Cllr Gould agreed that he and Cllr Taplin would investigate fencing costs
Clerk confirmed that Brian Saunders, BDBC allotment advisor had said we should send in estimates for water supply/clearing/fencing costs asap.
Bus Shelters: The quotation from Steve Brabbin discussed and it was agreed to go ahead with the work; BDBC had been approached for a grant and to see if this was a matter of double taxation, but no money was available. Action: Clerk
Phone Box: Clerk reported that BT contractors have prepared box for a replacement phone to be installed.
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iv.
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Burial Ground:
It was confirmed that approval had been given for Harman/Appleton memorial.
Cllr Hopwood reported that he had borrowed a wheeled strimmer from HCC, but that replacement line was needed before it could be tested.
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v.
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Environment:
Clerk confirmed that Axford Road drains had been cleared by HCC with Power Jet and a new drainage ditch dug to deal with the problem of flooding opposite Woodpeckers, although there had been no rain to test their efficiency.
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vi.
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Swing:
Cllr Gould confirmed a new ‘baby seat’ had been fitted and all bolts tightened.
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vii.
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Neighbourhood Watch:
Cllr Hopwood reported that Nigel Wilson, Neighbourhood Watch Coordinator, had said that he would be happy to notify individuals of any crime situations/warning by email; e.g. recently there had been some car crime in neighbouring villages, mainly stealing satellite navigation systems from parked cars. Residents should let Nigel have their email address if they wish to be added to his distribution list.
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viii.
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Memorial Hall:
Cllr Swanston reported that the date for the Christmas Fair had been agreed (25 November) and that Caroline Cazenove had volunteered to organise this year’s event.
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ix.
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Basingstoke District Association of Parish & Town Councils:
Clerk confirmed the next meeting is scheduled for 28th March 2006.
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5.
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Affordable Housing:
It was discussed and agreed that a working party should be set up to take responsibility for the affordable housing project; Tim Guinness, Alison Swanston, Steven Gould and Peter Hopwood agreed to participate. The first meeting of the working party will be called as soon as John Lancaster’s report is received.
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6.
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To receive a report from the Clerk on Administration Matters.
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Schedule of Incoming Mail: Copies of this schedule had been previously circulated and updated copies were distributed at the meeting. The following items were discussed:
BDBC
- Place to be Proud of Awards 2006 Nominations requested – people, groups, organisations or an initiative in the Parish that endeavour to make the borough a place to be proud of…. Notices to be placed on noticeboards. Nominations to be received by 21 April 2006
- Draft Tree Policy - Consultation The Council owns a large number of trees located in our parks and other open spaces and it is responsible for their management. It is also responsible for approving or refusing applications to fell or prune privately owned trees which are protected (i.e. most of those growing in a conservation area and those covered by a tree preservation order). Any comments you wish to make need to be returned by Friday 24 March 2006
- Basingstoke and Deane Borough Local Plan review – Proposed modifications
- Value for Money Questionnaire. To be completed and returned by Friday 28 April 2006
HAPTC
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- Notification of ‘Love Your Village’ Hampshire Village of the Year Competition Entry forms available form HAPTC. It was discussed and agreed that an application form should be obtained. Action: Clerk
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7
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To receive a report from the Clerk on Financial Matters.
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The Clerk provided a written report (see Appendix 1). Report noted and approved.
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The following payments were approved and cheques signed:
R. Avis (Litter Picking – Feb) 27.30
R. Swanston (Litter Picking – Feb) 27.30
HAPTC (Clerk’s Training) 25.00
Lappset (Spare parts & new seat for Swing) 147.60
J. Matthews (Clerk’s expenses Jan - Mar) cxl
R. Avis (Litter Picking – Sept) replacement cheque for 457 27.30
R. Swanston (Litter Picking – Mar) 27.30
R. Avis (Litter Picking – Mar) 27.30
J. Matthews (Clerk’s expenses Jan - Mar) 745.55
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8.
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To receive an update on current Planning Applications and to consider any new Planning Applications.
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The Clerk provided a written report as follows:
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Application Number
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Details
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Parish Action
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Outcome
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BDB 61551
Merritt’s Farm
Bell Lane
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Change of Use from Class B1 offices, research & development and light industrial use to Class B8 wholesale warehouse, distribution centres and repository use
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Parish wrote in support of 23 objections from local residents. Essentially unsuitability of site in Bell Lane for traffic
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We understand the planning officers have recommended refusal
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BDB 61986
Kandahar Cottage
The Green
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Erection of part two storey, part single storey rear extension and entrance porch
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No Objections
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Permission granted
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BDB 60666
The Rest
College Lane
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Erection of 4 bedroom detached house with double garage. (new design)
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No Objections
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Permission granted
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BDB 62803
Kandahar Cottage
The Green
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Erection of part two storey, part single storey rear extension and entrance porch. (amendment to planning permission BDB 61986 to increase roof height to provide extra living accommodation in the roof space to single storey rear extension with the construction of a dormer window)
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Apologies forgot to let you know about this. It is as described opposite in bold
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Minutes - 20 Mar 06
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